This feature is only available in HeavyBid 2016+ and currently only supports Foundation Accounting System (HeavyBid 2017 now supports Viewpoint)

To access the new Export to Accounting Beta

• Navigate to Exchange > HeavyJob and Accounting BETA

Settings – Select Accounting System, Cost Types, and Defaults

         

1. Click Settings in the bottom left.
2. Select the desired accounting system (currently only Foundation is supported).
3. Click Configure Export.
4. Assign cost type information and click Save then Close.
5. Set any options for Accounting Settings or HeavyJob Setting as necessary and click OK.

           

Cost Budget Section

           

• Assign Cost Codes – Manually assign codes or use a copy option to apply Codes to the desired column. (Cost Code, Phase, HeavyJob Code)
• Extract Resources – Use this screen to extract resources from activities and send them to specific Cost Code/Phase Codes.
  • The top section allows for extracting all instances of a resource by resource code.
    • Click the Resource Header and choose a resource.
    • Manually assign a Cost Code/Phase or use a copy option to apply a Cost Code/Phase Code.
  •  The lower section allows for extracting a single instance of a resource.
    • Click the Biditem/Activity/Resource header and choose a resource.
    • Manually assign a Cost Code/Phase or use a copy option to apply a cost code/phase code.
• Extract Addons/Bond/Other Costs – Extract addons, bond, Fuel, and Subs to specific cost codes.
  • The top section of this screen allows for sending Addon costs to specific Cost Codes/Phase Codes and Cost Types.
  • The lower section allows for extracting other costs to specific cost codes/phase codes.
  • Note: Cost Type assignments for this section is done in Settings > Configure Export.

Revenue Section

            

• Assign Revenue Codes – This screen allows for assigning Revenue codes at the Biditem level. Manually assign revenue codes or use a copy option to apply revenue codes.

Review Section

            

• Change Accounting Description/Quantity – This feature allows for overriding the default Description, Quantity, or Unit for a specific Cost code/phase code.  Select the desired code to override from the list on the left, and then input the override values in the top section.
• Change HeavyJob Description/Quantity – This feature allows for overriding the default Description, Quantity, or Unit for a specific HeavJob code.  Select the desired code to override from the list on the left and then input the override values in the top section.

Export Section

            

• Export to Accounting – Assign a cost code file export path and a Revenue File export path. 
  1. Click the ellipsis  button to bring up the “save as” dialog box. 
  2. Set a “Save as Type”, set a filename, set a path for the output file.  Click Save.
  3. When ready, click the Export in the bottom right of the screen to generate the export file(s).